A
very popular method of getting orders into the WeFulfillIT.com system
is by uploading batches. A batch
file is a tab delimited text file
with all of the order details. Tab delimited files are laid out for
each order in a horizontal row. The order information is separated
by a
TAB character.
To send a batch file, select the Transfer Batch option from the main menu. Assuming that you have created the batch file and know the location of the file on your system, select the Browse button to select the file. Once the file is selected and displayed in the Browse text box, click Upload. This will transfer the file to our system.
Within five minutes, you will receive a confirmation email that lists all of your orders. This confirms that they are in our system and ready to be shipped. If there is a problem with your batch file we are immediately notified and we will work with you to get the problem resolved. If the products are in our system, and you have the proper batch file format, there should be no problems.
Batch File Layout
The layout of the file has the the following
parameters in order separated by
a TAB character:
1. Name - Ship to Name
2. Company - Optional ship to Company
3. Address 1 - First part of the ship to address.
4. Address 2 - Optional. Second part of ship to address
5. City - Ship to city
6. State - Ship to state.
7. Zip - Ship to zip code.
8. Country - Ship to country.
9. Phone - Customer phone number.
10. FAX - Optional customer FAX
11. Email - Customer Email address.
12. Shipping Method - Enter your shipping method
here. Please note that you may include codes to ensure a recipient
signature
on your order by appending your shipping method with SIG1 or SIG2.
For
Example,
if you want to send the shipment via DHL Ground with signature, the
shipping method would be 'DHL Ground SIG1'. SIG1 indicates a signature
is required. SIG2 means that a signature is preferred for this order.
13. Sub Total - Order sub total amount.
14. Tax - Order tax amount.
15. Shipping Amount
16. Grand Total
17. Merchant Order Number - Your order number.
NOTE:
Make sure you use a unique order number for each of your orders. Duplicate
orders from the same merchant will not be entered into the system.
18. Product Qty Pre-amble - Total number
of distinct products in order. For instance if the order is for 3
Widget1 and 1
Widget2, The Product
Qty Pre-amble would be 2 since there are 2 products in the order.
19. Product 1 - First Product code in the order
20. Product 1 Quantity - The Quantity of Product
1
21. Product 2 - Second Product code on the order
based on the product pre-amble quantity
22. Product 2 Quantity - The quantity of product
2
There is no limit to the number of products in an order.
You can view your orders from the List Orders option in the ORDERS section of the MIS.